Solutions
Review unused licenses with evidence.
Coordinate an independent decision and keep the application owner accountable for the result.
The work to improve
A usage gap is not enough to reclaim a license safely. Teams need a recent observation, a responsible application owner and a record of the action taken.
An independent review is bound to its evidence. If that evidence becomes stale, the team refreshes it rather than carrying an old approval into a new decision.
Reclaimed is explicitly labelled owner confirmed. That gives teams a useful coordination record while preserving the distinction between an internal attestation and direct provider verification.
What changes for your team
- Distinguish unknown use from documented inactivity.
- Keep approval tied to fresh evidence.
- Retain the owner’s vendor action receipt.
What you can explore in Vision
- Recorded allocations and usage observation dates
- Independent reclamation review
- Owner-confirmed outcomes with cost and currency context
Questions worth asking
What qualifies as a candidate?
At least thirty days of inactivity with an observation no older than seven days; unknown usage does not qualify.
Who records the final result?
Only the named application owner records the reclamation outcome and vendor/license receipt.
Are cost figures guaranteed savings?
No. They describe potential reduction; actual savings require the vendor contract and billing evidence.
Scope and availability
- This workflow does not remove licenses from external providers.
- Recorded cost is a potential reduction, not proof of realized savings.